Ramblers Association

Vice President's Activity Report - AGM 2016

Good evening,

I was given the task of presenting the report on the club’s activities from the period spanning October 2015 until the end of September 2016.

I am of the opinion that you, the members have been well treated this year by the diversity and quality of events offered by the club and we can definitely say “Mission accomplished.”

We offered 27 hikes or snowshoe outings on Sunday mornings with an additional supplementary one in Cornwall with Ginette plus 13 full day outings on Saturdays and we cannot forget the long weekend of hiking in the Charlevoix region.

Throughout the year we have also had several bonuses of breakfasts or picnics, pub brunches, a sugar shack visit along with our traditional wine and cheese at Oka.  The multiday hike on the Labour Day weekend was a once again, a grand success. The weekend attracted 32 members. We are convinced that these types of activities are well received by our members and if we wish to continue to offer them, we need new blood - and ideas.

The satisfaction of our members is our priority and it appears to be quite high - in fact, we feel it is a better indicator of our success than the number of members itself. Your satisfaction is reflected by the attendance at our hikes. Admittedly,  attendance does fluctuate with the seasons and the weather but certain hikes have had record attendance - for example the Bird Identification hike at the Morgan Arboretum and the one at the Upper Canada Bird Sanctuary! Although on these hikes we go more slowly and cover less kilometers, we learn a lot. This type of activity is well received by a great number of members and we feel it  is worthwhile to offer them from time to time.

We have offered you some new Sunday morning destinations, from the nearby St. Timothee Islands Regional Park to a bit further afield at Parc de la Visitation and also one from Cornwall to St. Andrews in Ontario. In general, all have been met with success and members’ appreciation.

During our Saturday outings, we have discovered several places in the Laurentians:  among others, the Sentier du Tonnerre,  Doncaster River Park, Le Cap de la Fée à Saint-Donat and the trails of Mont-Blanc in Saint-Faustin-Lac-Carré. Moving westward, there was the beautiful discovery of Gatineau Park last November and we cannot forget the Eastern Townships with the Gale Lake Network Park and Mount Sutton.

We are always happy to receive comments and suggestions from our members. For some people we walk too fast and there are others who would prefer that we hike at a faster pace. It appears that the easy and intermediate hikes attract greater attendance by members. In aiming to satisfy our members,  we will, when possible, offer a choice of both a fast and a slower group.

For the future, the Trail Director Committee has some excellent ideas but we need your input! The bimonthly Sunday morning hikes, which are the basis of our organization, will continue but we want to enlarge our horizons with your proposals of new destinations, new types of hikes and new hike leaders.

The monthly full day Saturday hikes will continue and if we have enough volunteers step up to lead a hike, we may be able to add even more hikes to our roster. We are proposing to introduce some policies  for Saturday hikes, for example leaving it up to the hike leader to cancel a hike if there are less than 8 people registered.

This past year, the Trail Director Committee was composed of Édith Courchesne, Hélène Tétrault, Barb Gibb and myself who explored new possibilities and will continue in the same manner. Even as we regret the departure of Edith Courchesne from this committee, we welcome Dalia Kudzma as her replacement.

The possibilities are limitless but we must never forget that our organization is run only by volunteers. At the risk of repeating myself: we need you, your ideas and your involvement.

Anne Bourel

November 2015

Translation by Barb Gibb

 

President's report - Annual General Meeting 2016 

Good evening every one and thank you for your presence here tonight.

Thank you Anne for your review of our activities this last year and for a job well done.

From my perspective this has been a very strong year and as Anne has reported our activities are at an all-time high and our event attendance stable and consistent.  We have a membership of around 100 people with a churn rate of 30% and a participation rate of 25% Numbers that most organizations would be proud of. 

The Board decided some time ago, and I believe rightly so that the Associations success would not be measured in the number of members we have but rather the level of participation in our activities.

Our membership continues to stay stable and our participation level rises, this I believe indicates the Board and leadership have met the goals assigned and have been successful. I have always maintained that the Ramblers Association is not a club for elite athletes, many of those clubs exist; but rather we would appeal to wide range of demographics including people of all ages and varying degrees of physical fitness. When I see the great variety of people who are coming on our hikes I truly believe we have achieved this goal and feedback from our membership indicates this is the case.

All entities however have to concern themselves with their financial health and we are no different. As you have seen from the presentation of the Financial Statement, essentially this year we had a break even financial situation this even though we had budgeted for a $600 loss. Income was much as budgeted but expenses were lower due to reduced spending on equipment and supplies. We did however spent the amount budgeted on Member Services which I believe the members appreciated. It has always been my goal

to establish cash reserve of around $5000 for emergencies and then run balanced budgets and that is what we will continue to do. I have had very miserable experiences working with not for profit organizations that are underfunded that I do not want to be part of another one.

We have again budgeted a deficit budget which I am not totally comfortable with but feel we have the resources to handle... This year unlike previous years we forecast no major equipment purchases but forecast  $1500 for membership services, which includes our drinks and food for this evening. There is one statistic however that does give rise for concern, namely that of the 39 events we held last year 30 or 77% were organized and run by a member of the Board. This is an unhealthy situation if for no other reason many members of the Board, myself as an example have now been doing this for over eight years and sad to say we are not getting any younger.  For a club like ours to continue and prosper we need constant innovation in our products and services, namely hikes and outdoor events. This does not happen by chance but by the hard work of our dedicated members and leaders. Sadly too few people are prepared to take the time to discover and formalize new trails.  Please come forward with ideas of hikes and excursions, we will help you develop these ideas into a suitable event and support you on the day. If this doesn't happen your club will certainly weaken or disappear.

I would like to thank the members of the Board for their very hard work and dedication, not just this past 12 months but in many cases for several years now; Anne Bourel who acts as Vice-President taking complete control of everything when I am away as well as organizing the events schedule. Claude Fortier who manages our web-site and helps on trail development, Barb Gibb who is our secretary, keeps the records and also along with her husband Al organizes very innovative and original hikes. Paul Michetti our membership chairman who collects the annual club dues and ensure our members are clearly identified and our membership lists maintained. Also Helene Tetrault and Edith Courchesne, who along with Anne have been very active in Trail Development and were instrumental in bringing about our weekend away in Charlevoix last fall. Sadly Edith is stepping down from the Board, she will be dearly missed.  Thank you all.

I would also like to thank our trail leaders who include not only the Members of The Board of Directors but also;

  • Denise Auclair
  • Andree Bastien
  • Sylvain Cardinal
  • Michèle Cote
  • Al Gibb
  • Martin Hofton
  • Dalia Kudzma
  • Guy Lécuyer
  • Ginette Merritt
  • Monique St Onge
  • Ed Sears

I should also mention my wife Louise Browitt who manages our accounting system and ensures that everyone gets paid on time.

And thanks too to Dalia and Louise for organizing this evening and liaising with the Legion to make it possible.

Their work has been much appreciated and as a club we owe them a debt of gratitude

Thank you again for your participation tonight and for your involvement in the Ramblers Association. I hope you will participate to the fullest and that your membership is very fulfilling.

Please stay around and talk amongst yourselves to see what can be done to improve the association especially with more leaders.

Terry Browitt, 23 novembre 2016

Financial Statements

 

Randonneurs associés

 

Ramblers Association

Budget pour la période du 1er octobre 2015 au 30 septembre 2016

Budget for Period October 1, 2015 to September 30, 2016

REVENUS

           

INCOME

         
 

Frais d'adhésion

   

2 175,00 $

     

Membership fees

 

 $     2 175,00

 
         

2 175,00 $

           

 $  2 175,00

                         

DÉPENSES

           

EXPENSES

         
 

Assurance

   

75,00 $

     

Insurance

   

 $         75,00

 
 

FQM

   

120,00 $

     

FQM

   

 $        120,00

 
 

Avantages aux membres

 

1 407,85 $

     

Members Benefits

 

 $     1 407,85

 
 

Fournitures de bureau

 

147,68 $

     

Office Supplies

   

 $        147,68

 
 

Frais bancaires

Paypal

 

17,00 $

     

Banking Charges

Paypal

 

 $         17,00

 
 

Équipement

   

45,92 $

     

Equipment

   

 $         45,92

 
 

Frais postaux

   

27,44 $

     

Postage

   

 $         27,44

 
 

Impression

   

100,00 $

     

Printing

   

 $        100,00

 
 

Site web

   

313,80 $

     

Web site

   

 $        313,80

 
         

2 154,69 $

           

 $  2 154,69

 SURPLUS PRÉVU              20,31 $    ANTICIPATED          $      20,31
              SURPLUS (LOSS)          
SOLDE EN BANQUE 30 septembre 2015        5350,07 $              $   5350,07
  30 septembre 2016        5400,38 $              $   5400,38
                     

(PERTE)

       

 

         

 

Louise Browitt  8 octobre 2016

         

Louise Browitt October 8, 2016