Ramblers Association

President's report - Annual General Meeting 2015 

Good evening every one and thank you for your presence here tonight.

As you realized from the agenda there is a change tonight in our presentation; as President I will report on the business aspects of the Association and Anne Bourel our Vice-President will report on the activities over the last 12 months.

From my perspective this has been a very strong year and as Anne will report later our activities are at an all-time high and our event attendance stable and consistent. The Board decided some time ago, and I believe rightly so that the Associations success would not be measured in the number of members we have but rather the level of participation in our activities. Our membership continues to stay stable and our participation level rises, this I believe indicates the Board and leadership have met the goals assigned and have been successful. I have always maintained that the Ramblers Association is not a club for elite athletes, many of those clubs exist; but rather we would appeal to wide range of demographics including people of all ages and varying degrees of physical fitness. When I see the great variety of people who are coming on our hikes I truly believe we have achieved this goal.

All entities however have to concern themselves with their financial heath and we are no different. As you have seen from the presentation of the Financial Statement ,essentially this year we  had a break even financial situation  this even though we had budgeted for  a $600 loss. Income was much as budgeted but expenses were lower due to reduced spending on equipment and supplies. We did however spent the amount budgeted on Member Services which I believe the members appreciated. It has always been my goal to establish a cash reserve of around $5000 for emergencies and then run balanced budgets and that is what we will continue to do. I have had very miserable experiences working with not for profit organizations that are undefunded that I do not want to be part of another one.

We have again budgeted  a deficit budget which I am not totally comfortable with but feel we have the resources to handle.. This year unlike previous years we forecast no major equipment purchases   and will retain the $1000 for membership services. For a club like ours to continue and prosper we need constant innovation in our products and services, namely  hikes and outdoor events. This does not happen by chance but by the hard work of our dedicated members and leaders. sadly too few people are prepared to take the time to discover and formalize new trails. It has occurred to the Board that this activity is not only time consuming but also can be costly to the individuals involved. With this in mind we have added a line item of $500:00 for trail development to this years budget.

I would like to thank the members of the Board for their very hard work and dedication, not just this past 12 months but in many cases for several years now; Anne Bourel who acts as Vice-President taking complete control of everything when I am away as well as organizing the events schedule. Claude Fortier who manages our web-site and helps on trail development, Barb Gibb who is our secretary, keeps the records and also along with her husband Al organizes very innovative and original hikes. Paul Michetti our membership chairman who collects the annual club dues and ensure our members are clearly identified and our membership lists maintained. And last but not least Edith Courchesne, who has been very active in Trail Development and was instrumental in bringing about our weekend away in Le Bic last fall, Thank you all.

I would also like to thank   our trail leaders who include not only the Members of The Board of Directors but also;

  • Martin Hofton
  • Michele Coté
  • Pierre Roy
  • Carole Lalonde
  • Michel Giroux
  • Alain Michel
  • Sylvain Cardinal
  • Dalia Sodo
  • Ed Sears
  • Christine Moore
  • Sandra Patterson
  • Hélène Tétreault
  • Al Gibbs
  • Marcel Plante
  • Monique St Onge

I should also mention my wife Louise Browitt who manages our accounting system and ensures that everyone gets paid on time.

Their work has been much appreciated and as a club we owe them a debt of gratitude

Thank you again for your participation tonight and for your involvement in the Ramblers Association. I hope you will participate to the fullest and that your membership is  very fulfilling.

I will now ask Anne Bourel our Vice President to review our activities during 2014-2105 and tell everyone what is planned for 2015-2016 

Terry Browitt, 11 novembre 2015

Vice President's Activity Report - AGM 2015

Good evening,

Now I will present a review of this year’s activities.  I believe you will have to agree with me, that once again, we organized a number of quality outings this year, fulfilling our mission statement; “To provide our members with interesting outdoor activities ...” 

Our events included:

27 hikes or snowshoe outings on Sunday mornings with only one cancellation due to weather

13 full day Saturday outings (at further destinations)….and we cannot forget

the multiday Labour Day hiking weekend in the Bic area.

Throughout the year, as part of some of the hikes, we had some breakfasts or picnic lunches, pub brunches, a visit to a sugar shack and the traditional Oka wine and cheese outings.

The hike at Le Bic on Labor Day weekend was a great success. The participants will receive the results from the survey they completed. You can also see these results as part of this evening’s slideshow. Paper copies are also available. This long weekend event attracted more than 32 members. With these numbers, we were able to accommodate all levels of hikers which added to the satisfaction of the group. We had 2 groups – a faster more adventurous one and another that chose to go slower (and enjoy the views and take lots of photos.)

I also want to mention the hike in Matawini in November 2014 where participants stayed overnight at a cabin in the area after covering at least 19 km of trails.

We gage our club's success on the satisfaction of our members, not on the number of members. Our membership base is stable, from 85 on the 30 of September 2014 to 87 on the 30 of September 2015.

What is most important to the Board for determining if we are on the right track are the positive comments and the level of participation of our hikes. Participation does fluctuate depending on the season and weather. We did have a record number of participants (41) for the hike in the Morgan Arboretum with naturalist, Chris Cloutier. It appears this type of activity is much appreciated by our members.

We have provided some new destinations such as one in the Rivière-du-Nord Park, which is a bit further meaning a later start for a Sunday morning hike, but was still much enjoyed by participants. New destinations also included the Papineau Park in Saint-André-Avellin, the trails of Montfortaine in the Laurentians and the Grand-Coteau park in Mascouche. We also participated in the Hiking Festival in Duhamel in October 2014.

We always welcome comments and suggestions from our members. We have heard from some that we walk too fast, while others find the pace is too slow. We find greatest attendance with the easy and intermediate hikes. Whenever possible, we try to accommodate both groups.

As for the future, the Trail Director Committee has excellent ideas, but we need your willingness to help! The bimonthly Sunday morning hikes, a pillar of our organization, will continue but we always seek to expand our horizons by offering new destinations, activities associated with the hikes and new leaders. Full day excursions on Saturdays will continue as long as we have enough volunteers wanting to help us. We will help you and would love to add your name onto our leader roster.

Out Trail Director committee, composed of Edith Courchesne, Barb Gibb, myself and now Hélène Tétreault are exploring new opportunities and will continue to diversify our activities. the possibilities are limitless, but we must never forget that our organization is run by volunteers. So I repeat: we need you, your ideas and your involvment.

Anne Bourel

November 2015

Translation by Barb Gibb

Financial Statements

 

Randonneurs associés

 

Ramblers Association

Budget pour la période du 1er octobre 2014 au 30 septembre 2016

Budget for Period October 1, 2015 to September 30, 2016

REVENUS

           

INCOME

         
 

Frais d'adhésion

80 at 25$

 

2 000,00 $

     

Membership fees

80 at $25:00

 $    2 000,00

 
 

Dons

   

50,00 $

     

Donations

   

 $       50,00

 
 

Intérêts

   

2,00 $

     

Interest

   

 $          2,00

 
         

2 052,00 $

           

 $  2 052,00

                         

DÉPENSES

           

EXPENSES

         
 

Assurance

   

75,00 $

     

Insurance

   

 $         75,00

 
 

FQM

   

150,00 $

     

FQM

   

 $       150,00

 
 

Avantages aux membres

 

1 000,00 $

     

Members Benefits

 

 $    1 000,00

 
 

Fournitures de bureau

 

75,00 $

     

Office Supplies

   

 $         75,00

 
 

Articles promotionnels

 

50,00 $

     

Signature Items

   

 $         50,00

 
 

Frais bancaires

Paypal

 

100,00 $

     

Banking Charges

Paypal

 

 $       100,00

 
 

Équipement

   

100,00 $

     

Equipment

   

 $       100,00

 
 

Fournitures de randonnée

 

100,00 $

     

Hiking supplies

   

 $       100,00

 
 

Frais postaux

   

20,00 $

     

Postage

   

 $         20,00

 
 

Impression

   

100,00 $

     

Printing

   

 $       100,00

 
 

Cours de Premiers soins

 

200,00 $

     

First Aid Course

   

 $       200,00

 
 

Site web

   

200,00 $

     

Web site

   

 $       200,00

 
 

Recherche de sentiers

   

500,00 $

     

Trail Dev

   

 $       500,00

 
         

2 670,00 $

           

 $  2 670,00

                         

SURPLUS PRÉVU

         

ANTICIPATED

       

(PERTE)

       

(618,00 $)

 

SURPLUS (LOSS)

     

 $    (618,00)

Terry Browitt  12 novembre 2015

         

Terry Browitt November 12, 2015